Student ID Card

Student Identification (ID) Card

The Koforidua Technical University (KTU) Student Identification (ID) Card is an official document issued to students as proof of their status and affiliation with the University.

Every registered student is required to possess a valid Student ID Card and carry it whenever conducting academic or administrative business on campus.

Photo Upload – All Fresh Students

All freshly admitted students (freshmen and fresh women) are required to upload an appropriate passport-sized photograph as the first step towards the processing of their Student ID Card.

The photograph uploaded will be used for the production of your:

  1. Student Identification (ID) Card
  2. Academic transcripts
  3. Certificates
  4. Other official University documents and records

Students are therefore required to ensure that the photograph uploaded meets all the University's specifications.

Photo Requirements

Before uploading your photograph, please ensure that:

  1. The background colour is blue.
  2. The photo dimensions are exactly 240 pixels wide × 300 pixels high.
  3. The photograph is clear and of good quality.
  4. Your face is clearly visible and properly positioned.
  5. The photograph is recent and represents your current appearance.
  6. The photo is a formal passport-style photograph.
  7. The image is not blurred, distorted, heavily edited, or filtered.
  8. No other person or object appears in the photograph.

Important: Photographs that do not meet the specified requirements may be rejected and the student may be required to upload a new photograph.

Photo Upload Process

All fresh students should:

  1. Prepare a recent passport-style photograph that meets the University's requirements.
  2. Ensure the image has a blue background.
  3. Resize the image to 240 × 300 pixels.
  4. Log into the designated student portal.
  5. Upload the photograph at the Personal Information section.
  6. Preview the photograph carefully before submitting it.
  7. Submit the photograph for processing.

Students are advised to ensure that their photograph is correct before submission, as it will be used across multiple official University records.

Purpose of the Student ID Card

The Student ID Card serves several important functions within the University community. It is used to:

  1. Verify a student's identity and status as a member of KTU.
  2. Gain access to examinations and assessment venues where required.
  3. Facilitate administrative and academic transactions.
  4. Access University facilities, services, and resources.
  5. Identify students during official University events and activities.
  6. Support security and access control measures on campus.
  7. Serve as official proof of student affiliation when dealing with University departments and offices.

Students may be required to present their ID cards when interacting with academic departments, the Library, the ICT Directorate, the Finance Directorate, the Clinic, and other University offices.

Issuance of Student ID Cards

The Student ID Card processing for fresh students begins with the successful upload and approval of the student's photograph.

Students are required to complete the necessary registration requirements, including:

  1. Acceptance of admission.
  2. Payment of the required academic fees.
  3. Completion of the compulsory medical examination.
  4. Completion of student registration.
  5. Submission of the required personal information.
  6. Upload and approval of the required photograph.

Students will be informed when their ID cards are ready for collection.

Care and Use of the ID Card

Students are expected to:

  1. Keep their ID cards safe and in good condition.
  2. Present their ID cards upon request by authorized University personnel.
  3. Protect their cards from damage, alteration, or misuse.
  4. Report any loss, theft, or damage immediately to the appropriate University office.

The Student ID Card remains the property of Koforidua Technical University and must not be transferred, shared, or used by another person.

Replacement of Lost or Damaged ID Cards

Students who lose their ID cards or whose cards become damaged may apply for a replacement.

To obtain a replacement card, students must:

  1. Report the loss or damage to the appropriate University office.
  2. Complete the required replacement request procedures.
  3. Pay the prescribed replacement fee.
  4. Present proof of payment where required.

Replacement Fee

Replacement Student ID Card: GH¢100.00

Replacement cards will only be processed after the required payment has been made and all relevant procedures have been completed.

Important Notice

All fresh students are encouraged to upload their photographs as early as possible and ensure that the photographs meet the University's specifications to avoid delays in the processing of their Student ID Cards and other official academic documents.

Students are advised to safeguard their ID cards at all times, as the card serves as an essential means of identification and access within the University. Any misuse, alteration, or unauthorized use of a Student ID Card may result in disciplinary action in accordance with University regulations.


WhatsApp us