Management announces for the information of Staff, Executives of the SRC and ALL FIRST-YEAR STUDENTS that the 2024 orientation programme for first year students has been scheduled for Monday, January 15, to Friday, January 19, 2024 for Regular students and Saturday, January 20, 2024 to Sunday, January 21, 2024 for the Weekend students.

This is a very important academic exercise that requires the total involvement of all first year students.

First year students are therefore obliged to participate fully in the orientation programme at the Abba Bentil Andam Theatre at 8:30 am prompt.

Officials are to take note and prepare accordingly.

Pre-Registration Details:
1. Online Registration: Course registration will be conducted online through your student portal.
2. Self-Registration: The process is self-registration-based.
3. Faculty Assistance: Faculty Officers will be available to assist students during the process.
4. Student Services: Support from Student Services will be accessible through the Faculty Officers.
5. Login Credentials: Upon payment of fees, login details (Username and Password) will be automatically generated.

• Accessing Login Details: Use the admission portal preview page. Login with admission serial and pin to retrieve details.
• Username Format: firstnameindexnumber@ktu.edu.gh
• Default Password: P@ass4ktu (change upon first login).

6. Additional Details: Information like index number, Hall, Programme offered, and entry level will be available in the student portal post fee payment.
7. No Registration Centres: Physical registration centres will not be available.
8. ICT Support Centre: Operational from 9am to 5pm on every working day at the ground floor of the computer science block to offer technical support.
9. No Hardcopy Files: There won’t be any hardcopy files created for students.

Registration Process:

1. Pay a minimum of 60% of school fees.
2. Visit the student’s portal: https://connect.ktu.edu.gh.
3. Enter your institutional email and default password (P@ass4ktu) to log in.
4. Complete the admission acceptance form by checking the Accept checkbox.
5. Change the default password to your preferred password after the initial login.
6. Go to the Menu bar and select the “Course Registration” to choose courses.
7. Use the “Add” button to include the desired courses for the semester.
8. Click the “Confirm” button to complete the registration.
9. Check the registration history for a summary of confirmed courses to ensure successful registration.
10. Print the registration confirmation slip for personal records (Not compulsory).

NOTE

1. Students facing registration problems should seek help from their faculty officers.
2. Students are expected to visit the University Clinic from 20^th January, 2024 to complete Medical Screening after which they will be issued with an ID Card by the ICT Directorate.

The Governing Council has approved the following schedule relating to the commencement of the First (1^st) Semester of the 2023/2024 Academic Year:

Students are entreated to take note of the above schedule and be guided accordingly.

Signed

REGISTRAR

As part of our ongoing commitment to enhancing the digital experience for both students and staff, the university is embarking on a migration from Google Workspace to Microsoft 365 services. This migration is a crucial step in aligning our systems with the Government’s Smart School solution for tertiary education in Ghana.

The Smart School solution, powered by Microsoft Office 365, promises to revolutionize the way we learn, teach, collaborate, and perform administrative roles. By transitioning to Microsoft 365, we aim to reduce costs and significantly increase productivity for both students and staff. This migration will grant every member of our community access to free email, intranet portals, online document editing and storage, instant messaging, web conferencing, document management, search functionalities, workflows, and much more.

Please note the following details regarding the migration:

• Migration Dates: The email migration process will occur from Wednesday, 27th December 2023, to Wednesday, 3rd January 2024.
• Impact: During this period, access to university email services will be temporarily unavailable until the migration is completed. Please plan accordingly.

The migration will follow this sequence:

1. First Migration: Office Official emails migration
2. Second Migration: All Staff email migration
3. Final Migration: Student Emails migration

This migration process is designed to seamlessly move your contacts, emails, attachments, folders, and calendars from your old mailbox to the new Microsoft 365 environment. Importantly, your existing email address—one that includes your domain name (e.g., me@ktu.edu.gh)—will remain unchanged.

Once the migration is finalized, we will promptly notify the university community and provide detailed instructions on how to activate your email accounts on Outlook.

We understand that any change of this magnitude may raise questions or concerns. Therefore, we will ensure support channels are available to assist with any queries or issues you might encounter during or after the migration process.

We appreciate your cooperation and understanding during this transition. Rest assured, this migration is a significant step towards providing a more robust digital ecosystem that will benefit us all.

For any inquiries or assistance, please contact the ICT Directorate at support@ktu.edu.gh or call 0342293596.

We are excited to announce the implementation of a new Hostel Management System for securing beds at the Getfund hostel, effective immediately from December 18th, 2023. To ensure a smooth process for booking beds, please follow these steps:

1. Booking Procedure:
   • Visit hostel.ktu.edu.gh
   • Log in using your student portal username and password
   • Freshers must complete payment of the required school fees before bed booking
   • Access your admission portal for Index number, Programme, Level, Email (username), default password, and affiliated hall
   • Use the provided email and password for access to the student and hostel portal
2. Booking Steps:
   • Navigate to the ‘Rooms’ section
   • View available room categories (6in1 or 4in1) based on your affiliated hall and gender
   • Click on the desired room category to see available rooms
   • Select a bed from the available options (Green: available to book, Yellow: booked pending payment, Red: booked and paid, Grey: reserved)
3. Booking Details:
   • A bed can be reserved for 48 hours, requiring payment within this period
   • Failure to pay within 48 hours will result in the loss of reservation, making the room available again
4. Payment Information:
   • Pay using your student index number and select ‘Pay as Hostel’ via the shortcode *776*102# or through ADB, GCB, UMB, Fidelity, or Republic banks using the KTU Connect payment platform
   • The cost for a 6-in-a-room bed is GHC 1,800.00 and for a 4-in-a-room bed is GHC 2,000.00
5. Bed Assignment:
   • Upon payment, the bed will be assigned to you

Note: Ensure to book a bed before payment. The system will convert hostel payments without booking to your school fees automatically.

For any further clarifications or inquiries, please call 0264888745 or reach out to your Hall Masters.

Thank you for your cooperation as we implement this new system for a more efficient hostel bed booking process.

It is announced for the information of Koforidua Technical University Community, Alumni and the General Public that the 20^th Congregation of the University for the award of Bachelor of Technology, (B’Tech.) Degrees and Higher National Diplomas (HND) to persons who completed their programmes of study in 2023 has been slated for Saturday, 16^th December, 2023 at 9:00 a.m. at the University’s Ceremonial Ground.

Graduands who intend to be presented at the Congregation are to visit graduation.ktu.edu.gh to verify their names on the graduation list.

The Congregation fee is GH¢450 for B’Tech. Graduands and GH¢400 for HND Graduands per person.

 Payments are to be made through the KTUConnect System of the University on or before Friday, 14^th December, 2023 to cover the following costs:

Certificates | Certificate Holders | Academic Gowns | Souvenirs.

Graduands who have paid the Congregation fees are expected to show their receipts at the Students Services Section for their gowns.

There will be rehearsals for all Graduands on Friday, 15^th December, 2023 at 3:00 p.m. at the Ceremonial Ground.

All Graduands are to note that those who are unable to attend the Congregation shall be required to pay the same amount before the collection of their certificates.

Please Note:

• Graduands who fail to return their gowns at the collection point by Tuesday, 19^th December, 2023, would be surcharged GH¢50.00 daily for each additional day after the deadline.
• Graduands who misplace their gowns would pay GH¢500 for the cost of the full gown set (hood, gown and cap). This should be paid before the collection of certificates and any other academic documents.

 (SIGNED)
REGISTRAR